April 20, 2005
The Oak island Tourism Society directors met Wednesday, April 20, 2005 at 421 Middle River Road. Number of directors present four.
Chairman Barkhouse called the meeting to order at 7:00 P.M.
Secretary Yvonne Hennigar read the March 2, 2005 directors meeting minutes. Motion to accept the minutes as read was put forward by Danny Hennigar, second by Brett Brown, motion carried.
A check was received from Lunenburg/Queens Development Agency, in the amount of $500.00 which represented, the final payment towards the $1,000.00 pledged to help defer costs of the feasability study.
A letter of resignation for directorship was received from Bill Martin.
Danny Hennigar reported on the meeting with Marc Lewis of Impact Communications Group Inc. Impact Communications Group will work on the brochure and logo.
A letter was received from Warden and Council of the Municipality of Chester approving the use of monies for the docu-comic to be applied to the production of a brochure and logo.
Goods and services rebate was received and deposited to the society’s account.
A letter was received from Minister Rodney MacDonald advising the society to contact Mary Jo MacKay of Tourism , Culture and Heritage to begin a dialogue regarding phase II of a feasibility study.
A brief discussion was held regarding progress to have Explore Oak Island day on the island. A
tentative date for the event isAugust13-14th, 2005.
Discussion on the draft agreement between Oak Island Tourism society, Ian Paige, and Dan Blankenship was discussed at length.
Jim Barkhouse sought council from lawyer John Chandler regarding the agreement, and Mr. Chandler felt clause #9 should be removed. At present is reads in a manner which will bind the society for the actions of other peoples. It was decided Danny Hennigar will make contact with Mr. Blankenship for further discussion on the wording of the contract.
The subject of nonprofit directors and officers liability insurance was discussed and investigation revealed a cost quote of $1,103.00 per year by the Royal and Sun Alliance agent Eileen Heisler.
It was felt at present time the society will refrain from purchasing this insurance.
A letter of request for a bill for website hosting will be sent to Cedic International.
A motion was made by Brett Brown to remove the care of the society’s website from Cedic International and return it to the care of Carol Nauss. Motion was second by Danny Hennigar and passed.
A motion was put forward by Danny Hennigar to purchase a small lamination machine, second by Brett Brown and passed.
A meeting time will be arranged to strike a committee to pursue phase 2 of a feasibility study.
A motion to adjourn was put forward by chairman Barkhouse at 8;30 P.M., motion so moved by Bret Brown, meeting adjourned.